Compliance
Compliance is the foundation of the business model — not a department.
Traceability — Reg. (EU) 2018/574
Vardeholm is registered as an economic operator in the EU tobacco traceability system under Reg. (EU) 2018/574; its economic operator identifier code (EOID) is QCALLA8Yu. Facility identifiers (F-ID) will be in place where required before our first shipment. Supply-chain reporting will be completed before goods move, not after.
- Regulation
- Reg. (EU) 2018/574
Product notification — EU-CEG
Product notification in the EU Common Entry Gate is a precondition we verify before any transaction is agreed: we confirm that the goods concerned are duly notified for their destination market by the party responsible for notification.
- Gateway
- EU-CEG
National registration
Where a category we handle requires notification in the Estonian Register of Economic Activities (MTR), the notification is filed before the first consignment in that category moves.
- Register
- MTR
VAT and VIES
Vardeholm is registered for EU VAT with the Estonian Tax and Customs Board (EMTA) under number EE103011048. Our own number is verifiable in VIES, and our registry card is public in the Estonian Commercial Register. Counterparty VAT numbers are verified in VIES before a first transaction; intra-Community supplies are documented and reported in accordance with EU VAT rules.
- Verification
- VIES
Payments
Bank transfer only. We neither accept nor make cash payments — no exceptions.
- Settlement
- Bank transfer
Counterparty verification
We verify our counterparties and expect to be verified in return. Registry extract is available on request. Our VAT number is verifiable in VIES; VAT certificate and bank reference are provided on request.
Before a first transaction we establish, on the documents, that the counterparty is a registered business entitled to trade in the goods concerned: an extract from its commercial register, its wholesale or tobacco trading licence for the destination market, its VAT number checked against VIES, and confirmation of the persons authorised to represent and to sign. Payment is accepted only from an account in the counterparty’s own name. Verification is our first step in every new relationship; supplying these documents at the outset shortens it considerably.
- Procedure
- KYC
- Checked
- Register · Licence · VIES
Requested from a new counterparty
- Commercial register extract
- Wholesale or tobacco trading licence for the destination market
- VAT number for verification in VIES
- Proof of authority to represent, and bank account details in the company’s name